Data Destruction Policy

Secure, compliant data sanitization for individuals, businesses, clinics, and IT providers.

Secure computer wiping and data destruction

1. Data Destruction Methods

We provide secure data sanitization aligned with NIST 800-88 rev. 1, offering two wipe levels and physical destruction when required.

Standard Wipe (No Certificate)

A NIST-aligned wipe for customers who do not require documentation.

Certified Wipe (NIST 800-88 rev. 1)

A compliant wipe with a full Certificate of Data Destruction, including device serials and verification results. Ideal for businesses, clinics, and MSPs.

Physical Destruction (As Needed)

If a storage device cannot be wiped due to failure or damage, we perform physical destruction to ensure the data is permanently unrecoverable.

Data Security available

2. Wipe Procedure (NIST 800-88 rev. 1)

Our wiping tools perform:

  • Full-volume overwrite using NIST-approved sanitization methods

  • A verification pass to confirm successful completion

  • Serial number logging (for Certified wipes)

  • An integrity check ensuring the wipe was not interrupted

  • Logging of wipe duration and environment details

This provides sanitization suitable for HIPAA-aligned disposal and MSP audit requirements.

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3. Certificates of Data Destruction

Certified wipes include a detailed certificate containing:

  • Customer or business name

  • Device make, model, and serial number

  • Sanitization method used

  • Verification results

  • Wipe start time, completion time, and total duration

  • Disk attributes and storage metadata

  • System environment used during erasure

  • Technician name and signature

These certificates are suitable for medical, legal, nonprofit, business, and MSP reporting.

On or off site data destruction for computers and laptops

4. On-Site Wiping Option

For customers who prefer all wiping to occur at their location:

  • Standard or Certified wipes available

  • Devices never leave your premises

  • Includes on-site witnessing

  • $100 per device (minimum $200 per visit)

On-site wiping is ideal for medical offices, clinics, and organizations with strict privacy requirements.

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5. After Data Is Destroyed

After data sanitization is complete, devices are handled responsibly:

  • Recycled using R2-style responsible downstream practices

  • Refurbished with securely wiped or replaced storage

  • Salvaged for reusable components to reduce e-waste

No data-containing device leaves our possession until it has been securely wiped or destroyed.

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6. Compliance Notes

While T.R.S. Recycling is not a HIPAA Business Associate, our Certified wiping option provides:

  • NIST 800-88 rev. 1 compliant sanitization

  • Documentation suitable for HIPAA-aligned device disposal

  • A clear chain-of-custody for audit or reporting needs

We also support MSPs and IT providers through backend certified and standard data destruction services.

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Questions or Requirements?

Custom documentation is available for medical, legal, nonprofit, or business clients with industry-specific needs.

Contact us